University of Notre Dame

 

Hesburgh Libraries

Rare Books & Special Collections

Duplication Policy

The Department of Special Collections provides photocopying services subject to the physical condition of the materials and the copyright laws of the United States (see below). Requests for photocopies are considered on a case-by-case basis. All photocopying is done by library staff.

If staff are unable to complete a photocopy request while the user is in the Department, then arrangements for payment and for pick-up or mailing of the requested photocopies must be made with Reading Room staff before the user leaves the Department.

Physical Condition

The Department of Special Collections will not reproduce any materials that might be damaged in the process. In order to avoid undue stress on binding structures, as a general rule we will not photocopy items in their entirety, even when copyright considerations would permit otherwise.

Copyright

The Department of Special Collections adheres to the copyright law of the United States (Title 17, United States Code). In applying these standards, and generally accepted practices for "Fair Use," the Department will reproduce up to 10% of a copyrighted work if the copy is to be used for the purpose of "private study, scholarship or research." Reproduction for the purpose of public performance will not be done. Physical condition permitting (see above), the Department will only copy more than 10% of a copyrighted work with the written permission of the copyright holder unless the work is clearly in the public domain. Multiple copies are not permitted under "Fair Use" guidelines.

The Department reserves the right to refuse to accept a duplication request if,
in its judgment, fulfillment of the order would either damage the materials
or risk violation of copyright law.


Photocopying Policy

The Department of Special Collections provides photocopying services of printed materials subject to the physical condition and value of the materials and the copyright laws of the United States (see above). Requests for photocopies are considered on a case-by-case basis. All photocopying is done by library staff.

For non-printed or manuscript materials, see our Imaging Services Policy.

If staff are unable to complete a photocopy request while the user is in the Department, then arrangements for payment and for pick-up or mailing of the requested photocopies must be made with Reading Room staff before the user leaves the Department.

Photocopying Costs

$ .10 per page from unbound material smaller than 11" x 17"
$ .15 per page from unbound materials larger than 11" x 17" and all bound materials

There is a $10 processing fee for all remote requests.


Imaging Services Policy

The Department of Special Collections provides imaging services subject to the physical condition and value of the materials and the copyright laws of the United States. Requests are considered on a case-by-case basis. Please be aware that the Department can fill large or complex requests only as staffing permits; all rquests for more than twenty-five images will be referd to the appropriate curator for consideration.

Turnaround-time is dependent on the complexity of the request and the number of images requested. Normal turnaround is 2-4 weeks for requests of less than ten images, although some requests can be processed more quickly. For requests of more than ten images, please contact the Department to establish a timeline.

The supplying of a reproduction by the Department does not imply an authorization to publish it. Please see our "Agreement for Publication of Reproductions from Materials Held by the University Libraries of Notre Dame" form for further details.

Advance payment based on the number of images requested is required for all orders. Please make checks payable to "University of Notre Dame Libraries" and include a description of the requested materials on the check, as well as with any correspondence concerning this request. If additional payment is required, a bill will be sent with the shipment.

As a general rule, flat or unbound materials smaller than 12" x 17" (the maximum size of our flatbed scanner) will be scanned. Flat materials larger than 12" x 17", and all bound materials, will be photographed. Digital photographs are 4080 x 5440 pixels at 300 dpi. Unless otherwise specified, scans are actual size (1:1) at 300 dpi. Default saving specifications for all images is TIFF format, 24-bit color.

Digital Image Costs

Notre Dame Community
(Faculty / Staff / Students)

$5 per scanned image from unbound material smaller than 12" x 17"

$10 per photographed image from unbound materials larger than 12" x 17" and all bound materials, and per scan from glass negative.

General Public
 

$10 per scanned image from unbound material smaller than 12" x 17".

$20 per photographed image from unbound materials larger than 12" x 17" and all bound materials, and per scan from glass negative.

For All Patrons

There is a $10 processing fee for all remote requests. Images which can be will be sent via e-mail, at no additional cost. Images that must be burned to CD and mailed will have an additional cost of $5 per disk added to the bill, plus the processing fee. Rush requests (less than two weeks turnaround) may incur an additional processing fee.