University of Notre Dame


Hesburgh Libraries

Rare Books & Special Collections

Duplication Policy

Rare Books and Special Collections (RBSC) provides duplication services subject to: the physical condition of the materials, the copyright laws of the United States, and restrictions set by donors. All requests for duplication are considered on a case-by-case basis.

RBSC will not make reproductions from any materials that might be damaged in the process. Some items are too fragile to be duplicated without endangering the original.

RBSC adheres to the copyright law of the United States (Title 17, United States Code). In applying these standards, and generally accepted practices for "Fair Use," the Department will reproduce up to 10% of a copyrighted work if the copy is to be used for the purpose of "private study, scholarship or research." Reproduction for the purpose of public performance will not be done. Physical condition permitting, RBSC will only duplicate more than 10% of a copyrighted work with the written permission of the copyright holder unless the work is clearly in the public domain.

The Department reserves the right to refuse a duplication request if,
in its judgment, fulfillment of the order would either damage the materials
or risk violation of copyright law.


High Resolution Images

High resolution, publication quality images may be requested from Rare Books and Special Collections at a rate of $10 per image. All such images will be delivered as 300 dpi TIFF image files.

  • Flat or unbound materials smaller than 12" x 17" (the maximum size of our flatbed scanner) will generally be scanned. Scans are the dimensions of the original item (1:1) at 300 dpi.

  • Flat materials larger than 12" x 17" and all bound materials will be photographed. Digital photographs are 8272 × 6200 pixels at 300 dpi, regardless of the dimensions of the original item.

Price discounts may be available for anyone associated with the University of Notre Dame (faculty, staff, students, etc). Inquire with staff.

Low Resolution Images

Low resolution, study quality images may be requested at a rate of 50¢ per image (no charge for those associated with the University of Notre Dame). All such images will be delivered as 100 dpi JPEG files.

  • Low resolution images are not considered print quality images. Please request High Resolution Images if you intend to publish them.

Existing Images

There is no charge for existing images that are requested via specific citation (e.g., title page of 1551 edition of Dante's Divine Comedy, or illustration facing page 102, Rare Books Large F 3601 .F84 1867).

Self-Serve Imaging

Patrons using materials on-site may make low resolution scans at no charge using the RBSC book scanner. All such scanning is subject to the physical condition of the materials, approval by the appropriate curator, and the copyright laws of the United States as described above.

Use of personal digital cameras or other personal imaging devices is not allowed without express curatorial approval. Use of personal cameras or other devices that disturb other patrons is never permitted.


  • Turnaround-time is dependent on the complexity of the request and the number of images requested. Normal turnaround is 2-4 weeks for requests of less than ten images. For requests of more than ten images, please contact RBSC to establish a timeline.

  • Rush requests (less than two weeks turnaround) will incur additional fees.

  • Post-capture processing (image manipulation, PDF creation, OCR, etc) and oversize materials will incur additional fees. Inquire with staff.

  • All digital images are delivered electronically, via e-mail or Box (as file size dictates).

  • Payment is due 30 days from invoice date. All orders over $100 require prepayment and will be provided to patron within 30 days of payment. At this time, RBSC is only able to accept payment by check. Please make checks payable to "Hesburgh Libraries" and include the invoice number or a description of the requested materials on the check.

  • The supplying of a reproduction by RBSC does not imply an authorization to publish it. Please see our "Agreement for Publication of Reproductions from Materials Held by the University Libraries of Notre Dame" form for further details.