Reproduction Policies, Fees, and Forms

Rare Books & Special Collections (RBSC) and University Archives provide reproduction services subject to: the physical condition of the materials, the copyright laws of the United States, and restrictions set by donors. All requests for reproductions are considered on a case-by-case basis.

Reproductions will be made solely for the personal use of the individual researcher requesting them, and are not to be sold, given away or duplicated in any manner without the prior written permission by the appropriate department head. Reproduction of material by University Archives or Rare Books & Special Collections does not constitute permission to publish.

In creating reproductions, staff adhere to the copyright law of the United States (Title 17, United States Code). In applying these standards, and generally accepted practices for "Fair Use," we will reproduce up to 10% of a copyrighted work if the copy is to be used for the purpose of "private study, scholarship or research."

The researcher is responsible for securing any permission required for the use of reproductions. Written permission of the copyright holder is required for staff to duplicate more than 10% of a copyrighted work.

Rare Books & Special Collections and University Archives
reserve the right to refuse a duplication request if,
in the judgment of staff, fulfillment of the order would
either damage the materials or risk violation of copyright law.

 

Requesting Reproductions

• All researchers requesting copies of materials from collections should first contact Rare Books & Special Collections or University Archives to place an order. A staff member will complete an invoice form and send it by email. Once payment is received, we will begin to process your order.

• Turnaround-time is dependent on the complexity of the request and the number of images requested. Please contact Rare Books & Special Collections or University Archives to establish a timeline. Rush requests may incur additional fees.

• Post-capture processing (image manipulation, PDF creation, OCR, etc) and the reproduction of oversize materials may incur additional fees. Inquire with staff.

• All digital images are delivered electronically, via e-mail or Box (as file size dictates).

• The supplying of a reproduction by Rare Books & Special Collections or University Archives does not imply an authorization to publish it. Please see our forms for further details.

High Resolution Images

High resolution, publication quality images may be requested from Rare Books & Special Collections or University Archives at a rate of $20 per image for professional use. All such images will be delivered as print-resolution files unless otherwise requested.

Price discounts may be available for anyone associated with the University of Notre Dame (faculty, staff, students, etc). Please inquire with RBSC or Archives staff.

• Flat or unbound RBSC materials smaller than 12" x 17" (the maximum size of our flatbed scanner) will generally be scanned. Scans are the dimensions of the original item (1:1) at 300 dpi.

• Flat RBSC materials larger than 12" x 17" and all bound materials will be photographed. Digital photographs are 8272 × 6200 pixels at 300 dpi, regardless of the dimensions of the original item.

• For specific details about high resolution images from University Archives, please check the Archives website or contact via email.

Low Resolution or Photocopied Images

Low resolution, study quality images may be requested at a rate of 50¢ per image (no charge for those associated with the University of Notre Dame).

For collections which must be reproduced by photocopier, there is a charge of 25¢ per sheet for the first 20 sheets and 50 cents per sheet thereafter. There is a $5.00 minimum fee for all remote duplication requests. Copies of calendared documents and microfilm prints are $1.00 per sheet. Please contact Archives staff for assistance with low resolution image requests.

• Low resolution images are not considered print quality images. Please request High Resolution Images if you intend to publish them.

Self-Serve Imaging with the Zeutschel Scanner outside the Reading Room

Patrons using materials on-site may make low resolution scans at no charge using the RBSC book scanner. All such scanning is subject to the physical condition of the materials, approval by the appropriate curator, and the copyright laws of the United States as described above.

Photographic Prints, Audio/Visual, and Microfilm Requests

For information about reproduction of these materials, please consult the University Archives website.

Digital Camera Use in the Reading Room

We are pleased to allow the use of digital cameras on a controlled basis to facilitate the research needs of our users. The Policy on Digital Camera Use in the Reading Room outlines the necessary expectations and requirements for use of digital cameras in our reading room, which is subject to US copyright laws, donor-imposed restrictions, specific conditions, or preservation concerns.